How To Change Ink Cartridge Hp 2140 Fax

HP 2140 Fax series

User Guide

HP 2140 Fax series

User Guide

Part number: CM721-90001

L.P.

The information contained herein is subject to change

without notice. No part of the document may be

photocopied, reproduced, or translated to another language

without the prior written consent of Hewlett-Packard

Company.

Notice

The only warranties for HP products and services are set

forth in the express warranty statements accompanying

such products and services. Nothing herein should be

construed as constituting and additional warranty. HP shall

not be liable for technical or editorial errors or omissions

contained herein.

The Hewlett-Packard Company shall not be liable for

incidental or consequential damages in connection with, or

arising out of the furnishing, performance, or use of this

document and program material which it describes.

It is not lawful in many places to make copies of the

following items. When in doubt, check with a legal

representative first.

• Governmental paper or documents

- Passports

- Immigration papers

- Selective service papers

- Identification badges, cards or insignias

• Governmental stamps:

- Postage stamps

- Food stamps

• Checks or drafts drawn on Governmental agencies

• Paper currency, traveler's checks, or money orders

• Certificates of deposit

• Copyrighted works

Safety information

Always follow basic safety precautions when using this

product to reduce risk of injury from fire or electric shock.

• Read and understand all instructions in the setup poster.

• Telephone lines can develop hazardous voltages. To avoid

electrical shock, do not touc h the contacts on the end of

the cord, or any of the sockets on the HP Fax. Replace

damaged cords immediately.

• Never install telephone wiring during a lightning storm.

• Observe all warnings and instructions marked on the

product.

• Unplug this product from wall outlets and telephone jacks

before cleaning.

• Do not install or use this product near water or when you

are wet.

• Install the product securely on a stable surface.

• Install the product in a protected location where no one

can step on or trip over the line cord, and where the line

cord will not be damaged.

• If the product does not operate normally, see the

Troubleshooting section of this user guide.

• No operator-serviceable parts inside. Refer servicing to

qualified service personnel.

• Use in a well ventilated area.

Note: Regulatory information can be found in the

Specification section of this guide.

WARNING! To prevent fire or shock hazard, do not

expose this product to rain or any type of moisture.

WARNING! Potential shock hazard

Contents 1

1Quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Load documents to fax or copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Send a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Make a telephone call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

2HP Fax basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

The HP 2140 Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Parts of the HP Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Control Panel of HP Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

The menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Overview of menu options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

BASIC FAX menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

ADVANCED FAX menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

TOOLS menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Navigate the menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Menu buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Enter dates, times, text, and telephone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Most text fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Fax header telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Store a number in the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Print the phone book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 9

Dial from the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

One-touch dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Phone book dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Paper types and sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Document types and sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Set document resolution and contrast for a single copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Adjust volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Ringer volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Speaker volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Automatic fax redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Contents

2 Contents

3Additional features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Set rings to answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Use Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Turn Caller ID on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

See who called with Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Print a list of Caller ID numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Block junk fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Add a junk fax number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Delete a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Favorites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Save a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Delete a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Send a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Print a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Image TCR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Distinctive ring (DRPD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Step 1—Teach the HP Fax the ring pattern . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Step 2—Set up distinctive ring (DRPD) answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Answer/receive mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

4Advanced faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Delayed fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Setting send polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Polling another fax to receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

To cancel the scheduled job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Forward faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

5Feature reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Turn on and off sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

WakeUp sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Alarm sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Key sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Set the fax header information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Print reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Automatic reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Reports you can print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Reprinting faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Clearing memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Redial a number in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Contents 3

6Care and maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Print cartridge information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

View ink level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Print the self test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Replace the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Clear jammed documents and paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Document jams during transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

To clear document jam:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Paper jams during printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

If the paper is jammed in the printing area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

If the paper is jammed in the paper feed area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Maintain the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Clean the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 2

Wipe the print cartridge contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Clean the contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Clean the cartridge carrier contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Clean the document scanner area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Adjust the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

LCD error messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Paper feeding problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

7Specifications and regulatory information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Paper types and sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Document types and sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Acceptable documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Product specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

A sample of ITU #1 test chart (reduced to 60.5%) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Environmental product stewardship program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Use Hewlett-Packard support services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Hewlett-Packard LIMITED WARRANTY STATEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

4 Quick start

1 Quick start

This chapter gives you a quick introduction to the basic functions of your new fax

machine. Please refer to the later chapters for detailed instructions.

Load paper

You can load up to 50 sheets of plain paper in the input tray. Before loading the paper,

make sure the paper size is set correctly in the

BASIC FAX

menu. For more

information, see Paper Size on page 13.

The HP Fax is designed to work with a variety of plain papers (cotton bond 75–90 g/m2

(20–24 lb.)) in A4, Letter, and Legal sizes.

1 The "arrow buttons" located at the left and right of OK button on the control panel are

designated by  in the instructions.

TIP: Some papers have a side that's been conditioned for printing. The "print

side" is indicated on the paper's packaging. Always load with the print side facing

you.

1 Slide the Paper Guide to Ltr or A4 paper width. Be sure not to bind the paper stack.

2 Pull the Paper Tray Cover toward you to open it.

NOTE: You must open the Paper Tray Cover to properly insert the paper.

Quick start 5

Load documents to fax or copy

You can load up to 15 pages in the document feeder. Load the documents face down

(printed side toward the machine).

Send a fax

1. Place the document to be sent (up to 15 pages) in the document feeder.

2. Dial the number by using one of these methods:

• Entering the number and pressing Start .

• Lifting the handset, entering the number, and pressing Start .

• Using the Loudspeaker button to listen as you dial, then pressing Start .

• Pressing and holding a One Touch button. For more information, see One-

touch dialing on page 19.

• Pressing the Speed Dial button, when

Search & Dial

appears in the display,

press OK and search for the number. When the correct number appears,

press Start . For more information, see Phone book dialing on page 19.

3 Fan, neatly stack, then insert up to 50 sheets of paper with the print side facing you.

4 Push the Paper Tray Cover back into place.

Adjust guides to document width.

NOTE: One touch and speed dial locations must have been previously

programmed.

For more information, see Store a number in the phone book on

page 18.

6 Quick start

Receive a fax

How faxes are received depends on how the Answer Mode/Receive Mode is set.

For more information, see Set rings to answer on page 23.

FAX answer mode

The fax machine will answer the telephone, automatically detect fax tones, and receive

afax.

AUTO answer mode

In AUTO mode the telephone rings for a certain number of rings (see Set rings to

answer on page 23), then switches to FAX receiving.

TEL answer mode

If the answer Mode is set to TEL, you must manually receive faxes.

1. Answer the telephone.

2. If you hear fax tones, press the Start button.

3. Once you hear fax tones from both machines (this may take several seconds),

you should hang up the telephone.

Make a copy

You can make multiple copies of a 15 page document.

Single copy—default settings

1. Turn the page face down and insert it into the document feeder.

2. Press Copy twice.

Multiple copies or copies with options/settings

1. Turn the page face down and insert it into the document feeder.

2. Press Copy.

Number of Copies

then

01 [01-50]

will display.

3. If you want more than one copy, use the phone pad to enter the number of copies.

4. Press Copy to start copying or press OK to go to the next option.

Zoom Rate

then

97%

will display.

5. Press to select the reduction or enlargement percentage you want (50 –150).

6. Press Copy to start copying or press OK to go to the next option.

Print Order

then

Normal

will display.

7. Press  to select

Reverse

if you want the last page printed first.

Printing the copies in reverse order will cause the first page to be on top when the

copy is complete.

8. Pressing either Copy or OK will start copying.

TIP: However, if you accidentally answer the telephone and hear fax tones,

press the Start button to receive the fax.

Quick start 7

Make a telephone call

Use one of the following methods:

•Pick up the handset and dial the number.

•Press and hold a One Touch number. This turns on the speaker. When you are

connected, pick up the handset. For more information, see One-touch dialing on

page 19.

•Press the Speed Dial button, when

Search & Dial

appears in the display, press

OK and search for the number. When the correct number appears, press Start .

This turns on the speaker. When you are connected, pick up the handset. For more

information, see Phone book dialing on page 19.

NOTE: One touch and speed dial locations must have already been entered

before you can use them. For more information, see Store a number in the

phone book on page 18.

8 HP Fax basics

2 HP Fax basics

This chapter lists the basic features of your new HP Fax and introduces you to the

machine.

The HP Fax features

The HP Fax offers the following features:

•200 page fax memory

•50 page paper tray

•15 page document feeder

•Favorites capability: Scan the entire document into memory before sending

(see page 25).

•100 speed dialing locations (including10 One-Touch speed dials) (see page 18).

•Distinctive Ring (DRPD) capability: Multiple numbers on the same phone line that

are differentiated by ring pattern (see page 26).

•Broadcasting: Send the same document to multiple destinations (see page 29).

•Fax forwarding: Forward documents to another fax machine (see page 31).

•Delayed fax: Send the document at a later time (see page 29).

•Send/Receive Polling: Retrieve a waiting fax or hold a fax to be picked up

(see page 30).

•Caller ID (see page 24).

•Last 10 number redial (see page 37).

•Junk fax blocking (with Caller ID) (see page 24).

•Reports to help you manage your work (see page 34).

HP Fax basics 9

The HP 2140 Fax

Parts of the HP Fax

Figure 2-1 Front view

Figure 2-2 Rear view

1 Document support 5 Document feeder

2 Paper tray 6 Handset

3 Paper tray cover 7 Paper guide

4 Document guide 8 Paper support

1 Power cord socket

2 Connect handset to the HANDSET port.

3 Connect telephone line to the LINE port.

10 HP Fax basics

The HP 2140 Fax

Control Panel of HP Fax

Figure 2-3 Control panel of HP Fax

7 8

Label Icon Name and Description

1 Mode/Contrast:

• When no document is loaded, pressing this button changes the Receive Mode.

See Answer/receive mode on page 27.

• When a document is loaded, pressing this button changes the contrast for

faxing and copying.

2 Resolution: Improves the clarity of a document that you are faxing or copying.

3 Access Cartridge: Moves the print cartridge to the center so it can easily be

replaced.

4 Favorites: Enables you to store documents that are frequently faxed and send

them to selected fax numbers without the originals. Press Favorites repeatedly to

save, delete, send or print the documents.

5 Menu: Displays the options available for your HP Fax.

6 Scroll/Volume:

• When you are entering numbers or text, moves the cursor to the digit or

character to be edited.

• When Menu has been pressed, displays the next and previous menu options.

Referred to as the arrow keys in text and are designated by: .

• When no other button has been pressed, adjusts the ringer volume.

• If the handset is off hook, adjusts the handset volume.

• When Loudspeaker has been pressed, adjusts the speaker volume.

7OK: Accepts the selection shown in the display.

8 Back: Allows you to return to the previous menu level.

HP Fax basics 11

The HP 2140 Fax

9 Number keypad: Dials telephone and fax numbers and enters letters and symbols

in text fields. The phone key pad is also used for one-touch dialing.

10 Symbols: [The 0 key]. Used to enter special characters when entering a name in a

text field.

11 Speed Dial: Stores and dials 100 telephone/fax numbers.

12 Redial/Pause:

• Automatically redials the last number or allows you to select one of the last 10

numbers to redial.

• Adds a pause while entering a speed dial number.

13 Mute: Mutes the telephone during a telephone call.

14 Loudspeaker: Allows you to listen to the telephone while dialing without lifting the

handset. Allows you to listen only. There is no speakerphone capability.

15 Cancel:

• In a Menu, stops an operation and returns to Ready mode.

• When entering text or numbers:

- Press once to backspace delete numbers or letters when editing.

- Hold down to delete entire field.

- Press again after holding down to return to Ready mode.

16 Start: Starts a fax job.

17 Copy:

• Press twice to copy a document with the default copy settings.

• Press once then set options. Press OK between options. Press Copy to copy

the document.

(continued)

Label Icon Name and Description

12 HP Fax basics

The menus

Help List

Sent Journal

Received Journal

Phonebook

Sending Confirm

Schedule Inform

System Data

Caller ID

Junk Fax

Print Fax

REPORTS

Silent Mode

Language

Country/Region

Sending Confirm

Paper Size

Auto Reduction

Discard Size

Rings to Answer

ECM Mode

Send From Memory

Caller ID

Set Junk Fax No.

Auto Journal

DRPD Mode

Resolution

Contrast

Image TCR

Dial Mode

SET DATE & TIME SET FAX HEADER

BASIC FAX

ADVANCED FAX

SET UP SOUND

MEMORY CLEAR

TOOLS

Fax Number

Fax Name

Date Format

Date & Time

Set Broadcasting

Set Delayed Fax

Set Polling Send

Cancel Schedule

Set Fax Forward

WakeUp Sound

Alarm Sound

Key Sound

Clean Cartridge

Align Cartridge

View Ink Level

Adjust Scanner

Self Test

Fax Header

Dial/Schedule

Journal

Factory Default

HP Fax basics 13

Overview of menu options

Your fax machine has settings that you can change. To find out how the options are

currently set, print the System Data report (see Print reports on page 34).

To change these settings, see Navigate the menus on page 15.

The tables below shows the options for a menu in the left column and their setting

choices in the right column.

BASIC FAX menu

Option Settings

Silent Mode You can turn off the machine sounds either manually or on a daily schedule (for

example, to turn off the sounds after work hours and overnight).

The settings are:

Off

On-Always

, and

On-Daily

. For more information, see Silent

mode on page 34.

Language There are 4 languages you can use for display and reports: English, French,

Spanish and Portuguese.

Sending Confirm A confirmation report shows whether the transmission was successful or not, how

many pages were sent, etc.

: prints a confirmation report automatically each time you send a fax.

OFF

: never prints a confirmation report (You can print one manually

(see Print reports on page 34)).

ERROR

: prints only when an error occurs.

Note that this report can include the Image TCR (see Image TCR on page 26).

Paper Size A4

Letter

and

Legal

are the paper sizes you can use to receive faxes and copy.

Auto Reduction When receiving a document as long as or longer than the paper loaded, the

machine can automatically reduce the data to fit your paper. If the fax machine

cannot fit the data into one page with the feature enabled, the data is divided and

printed in actual size on two or more sheets. The settings are

and

Off

Discard Size If you turn the Automatic Reduction option off, you can set the fax machine

to discard any excess image at the bottom of the page when receiving a document

as long as or longer than the paper loaded in your machine. If the incoming fax is

out of the margin you have set, it will be printed on two sheets of paper.

The Discard Size can be 00 to 30 mm.

Rings To Answer You can select the number of rings before answering an incoming call. If you are

using your machine as both a telephone and a fax machine (AUTO mode), we

suggest you set the ring count to at least 4 to give you time to answer.

The number of rings can be 2 to 7.

ECM Mode Error correction mode compensates for poor line quality and ensures accurate,

error-free transmission with any other ECM-equipped facsimile machine. If the line

quality is poor, transmission time may be increased when ECM is enabled.

The settings are

and

Off

14 HP Fax basics

Overview of menu options

ADVANCED FAX menu

Send From Memory You can set your machine to scan a document into memory and then send the fax.

The settings are

and

Off

Caller ID

(This option is not

available in all

countries/regions.)

You can see the number of the person calling you. Before using this feature, Caller

ID service must be installed on your telephone line by the telephone company.

The settings are

On w/ Junk Fax

, and

Off

. For more information, see Use

Caller ID on page 24.

Set Junk Fax No.

(This option is not

available in all

countries/regions.)

If you have Caller ID set to

On w/ Junk Fax

, you can block faxes from particular

numbers. You must have received a fax from that number to block it. Even though

you have added junk fax numbers, if you turned off the Caller ID option above, the

Junk Fax protection will be removed. The settings are

Add

and

Delete

Auto Journal The Auto Journal shows the specific information concerning transmission or

reception activities, the time and date of most recent 40 transmissions or

receptions.

The settings are

and

Off

DRPD Mode Distinctive ring (DRPD—distinctive ring pattern detection) is a service provided by

some telephone companies that assigns two phone numbers to one phone line,

each of which makes your phone ring differently. If you subscribe to this service,

you can program your machine to learn one phone number and distinctive ring for

incoming faxes. For more information, see Distinctive ring (DRPD) on page 26.

Resolution Sets the default resolution when copying and faxing.

The settings are:

Standard

ine, and

Superfine

. For more information, see Set

document resolution and contrast for a single copy on page 21.

Contrast Sets the default contrast when copying and faxing.

The settings are:

Normal

Lighten

Photo

, and

Darken

. For more information, see

Set document resolution and contrast for a single copy on page 21.

Image TCR Image TCR prints a sending confirm page with a miniature image of the first page

of the fax. The settings are

and

Off

. For more information, see Image TCR on

page 26.

Dial Mode

(This option is not

available in all

countries/regions.)

Set the dialing mode to the type of the exchange to which you are connected:

Tone

Pulse

(continued)

Option Settings

Set Broadcasting

Allows you to send a fax to several fax numbers at once.

Set Delayed Fax

Allows you to set up a fax to be sent at any time in the next 24 hours.

Set Polling Send

Allows you to set up a fax to be polled by another machine.

HP Fax basics 15

Loudspeaker

TOOLS menu

Loudspeaker

You do not need to pick up the handset to make a phone call. When dialing, just press

the Loudspeaker button and enter the numbers. When your party answers, pick up

the handset to talk to them. This feature is especially useful for checking voicemail

messages.

While you are using Loudspeaker , do not place the handset beside the speaker, as

this may result in noise interference.

Navigate the menus

Ready mode

Whenever the HP Fax is ready for faxing and copying (called Ready mode), it will

display the date, time, and answer mode. For example,

OCT-05 14:23 FAX.

Menu buttons

Use the Menu buttons to navigate the menu items.

Cancel Schedule

Cancels all scheduled faxes.

Set Fax Forward

Allows you to forward incoming faxes to another fax number.

(continued)

Option Settings

Clean Cartridge Cleans the print cartridge to improve print quality.

Align Cartridge Aligns the print cartridge to improve print quality.

View Ink Level Allows you to see the estimated level of ink remaining in the cartridge.

Adjust Scanner Use only if you have dropped the fax machine.

Self Test Prints a self test to allow you to troubleshoot problems.

NOTE: Your HP Fax does not have speakerphone capabilities. The loudspeaker

enables you to hear calls but you must speak using the handset.

TIP: If you want to share the conversation with somebody beside you, pick up

the handset and press Loudspeaker . The line is still connected and everybody

can listen to the conversation.

16 HP Fax basics

Enter dates, times, text, and telephone numbers

Example To change the default Resolution setting to Fine, you would take the

following steps.

1. Press the Menu button repeatedly until

BASIC FAX

displays.

2. Press OK.

Silent Mode

will display.

3. Use the  to scroll until

Resolution

displays.

4. Press OK.

Standard

will display.

5. Use the  to scroll until

Fine

displays.

6. Press OK.

7. Press Cancel to return to Ready mode.

Enter dates, times, text, and telephone numbers

Use these buttons when menu items ask you to enter dates, time or text.

•If the date format seems unfamiliar, check that you selected the correct one for

your country when setting up your HP Fax (see Set the date and time on

page 33).

•Some items on the display will show up with the blinking cursor under the item to

change. Simply press the key for the new character or number or use the  to

move to the one you want to change.

•To enter a pause in a telephone number, press Redial/Pause . A

will appear in

the display. Press the button multiple times for a longer pause.

•When entering text, press the phone pad button repeatedly to scroll through the

characters. Use the following table for reference.

1 Press the Menu button to access the menu system.

2 Use the  buttons to scroll through the options on a particular level.

3Press OK to select a particular menu option.

4Press Cancel to return to Ready mode.

HP Fax basics 17

Enter dates, times, text, and telephone numbers

Most text fields

The letters and numbers scroll as shown next to each button for text fields such as the

phone book. Press the 2 to display an

and press  for the cursor to advance

before pressing 3 to select

. If you want a

, press 2 twice in rapid succession.

For example, to enter 'Jacque & Baja,Inc.' follow these steps.

Table 2-1 Keys to enter text and numbers

Key Produces Key Produces

1"space" 1 6 M N O 6

2A B C 2 7P Q R S 7

3D E F 3 8T U V 8

4G H I 4 9W X Y Z 9

5J K L 5 0+ - , . ' / * # & 0

Press Result

r, o, , ooo, tt, uu, pp

'JACQUE'

will display.

nEnters a space.

mmmmmmmmm

'&'

will display.

nEnters a space.

oo, , o, r, o

'BAJA'

will display.

mmm

','

will display.

qqq, ss, ooo

'INC'

will display

mmmm

'.'

will display.

18 HP Fax basics

Speed dialing

Fax header telephone number

For most telephone numbers you can only enter the numbers (for example,

1234567890). For the fax header that prints on all your faxes (see Set the fax header

information on page 34), you can enter some punctuation in the number.

To punctuate the telephone number in the fax header, use these keys.

For example, to enter '+123 456 7890' follow these steps.

Speed dialing

Your HP Fax has a built-in phone book that allows you to enter up to 100 names and

numbers for faxing or telephone use. Once entered, you can dial the number by any of

these methods.

•One-Touch (first 10 numbers)

•Searching the phone book through the Speed Dial button

All numbers must be stored in the phone book before use.

Store a number in the phone book

Once in the phone book these numbers can be dialed using one touch buttons, or by

searching the phone book through the Speed Dial button.

1. Press Speed Dial button repeatedly until

New & Edit

appears and press OK .

The display shows

Speed [00-99]>##

2. Enter a two-digit number and press OK.

Numbers from 00 to 09 will be used for One-Touch dialing.

3. Enter the telephone/fax number you want to store (up to 40 digits) and press OK.

Table 2-2 Keys to punctuate the fax header telephone number

Key Produces

#"space"

Press Result

'+'

will display.

n, o , p

'123'

will display.

#Enters a space.

q, r , s

'456'

will display.

#Enters a space.

t, u , v, m

'7890'

will display.

HP Fax basics 19

Speed dialing

• If you want a pause between numbers (for example, when entering an access

code where you need to wait for a second dial tone), press Redial/Pause . A

appears in the display. For a longer pause, simply press Redial/Pause again.

• If you make a mistake while entering a number, use  to move the cursor

under the digit, then enter the correct digit.

•Cancel will backspace delete in the field.

• Holding down Cancel will clear the whole field.

4. Enter the name (up to 20 characters) and press OK.

If you do not want a name, just skip this step by pressing OK .

5. Press Cancel to exit.

Print the phone book

1. Press Menu repeatedly until

REPORTS

appears and press OK .

2. Press  until

Phonebook

displays and press OK .

Dial from the phone book

Dialing works the same for both faxes and telephone calls. If a document is loaded in

the document feeder, the HP Fax sends the fax.

One-touch dialing

SPress and hold the number (0 through 9) on the phone pad.

You can refer to the number assigned to each code by printing the phone book.

See Print the phone book on page 19.

Phone book dialing

You can search the entire phone book to find the number you want to dial.

Search sequentially through the phone book

1. Press Speed Dial button once and when

Search & Dial

appears, press OK .

2. Press  to move upward or downward through the directory until you find the

number you want.

3. When the number you want appears in the display, press Start to dial.

Search for a particular first letter

1. Press Speed Dial button once and when

Search & Dial

appears, press OK .

2. Press the phone pad button labelled with the letter you want to find.

• For example, if you want to find the name 'NEW YORK', press the 6 button,

which is labelled with 'MNO'.

• The machine finds the closest entry.

• If the machine cannot find a name that begins with the given letter, the machine

shows the message

Not Found

3. When the name and number you want appears in the display, press Start .

TIP: If you have subscribed to a Caller ID service, we recommend that you enter

a name.

20 HP Fax basics

Paper types and sizes

The HP Fax is designed to work optimally with plain paper (cotton bond: 20 lb.,

75 g/m2 ) in the following sizes: A4, Letter, and Legal.

You can load up to 50 sheets of paper in the paper tray. Satisfactory print and receive

quality can be obtained with many types of plain paper. Since the quality of plain paper

varies widely, test the print quality before buying large quantities of paper.

Your machine uses a variety of papers including:

•Copier paper

•Bond paper

•Dual-purpose paper

Because all paper varies in physical characteristics, you can receive mixed results

from different packages of paper even though the packages contain the same type of

paper. If you encounter undesirable results, try the other side of the paper, a different

type, or another package of the same kind of paper.

Do not use the following types of paper with your machine:

•Continuous form feed paper

•Synthetic paper (Tyvek® , etc.)

•Thermal paper

•Multi-sheet forms and documents

•Chemically treated paper (pressure-sensitive paper, carbon-coated paper, etc.)

•Coated (glossy, photo, etc.)

•Papers with raised, embossed lettering

Document types and sizes

The following document size is acceptable when you send a fax.

•The minimum document size is 148 mm (5.8 in.) wide by 128 mm (5 in.) long.

•The maximum size is 216 mm (8.5 in.) wide by 356 mm (14 in.) long.

Follow these tips to ensure worry-free faxing.

•Be sure that your document is dry and free of staples, paper clips, and other

foreign objects.

•If you are sending more than one sheet, make sure the bottom sheet enters first.

Insert the sheets with a slight push to ensure smooth feeding.

•For multiple sheets, all pages of the document must be the same size and paper

type.

TIP: Some papers have a side that's been conditioned for printing. The print side

is usually indicated on the paper's packaging. Always load with the print side

facing you.

HP Fax basics 21

Set document resolution and contrast for a single copy

•If you are loading pages that are unusually thick or thin, feed one sheet at a time.

If the document does not feed correctly, open the control panel, remove the

document, and try loading it again.

•For more information on what kind of paper you can use for documents,

see Acceptable documents on page 52.

DO NOT try to send documents that are:

• wet

• covered with wet ink or paste

• wrinkled, curled, or folded

• too thin (less than 0.07 mm (0.18 in.) thick—onionskin, airmail paper, etc.)

• too thick (more than 0.15 mm (0.38 in.) thick—index cards, file folders)

• chemically processed (pressure-sensitive paper, carbon-coated paper, etc.)

• coated (glossy, etc.)

• too small or short (such as a label, voucher, etc.)

• made of cloth or metal

To send these documents, use an office copier to make a photocopy first, and then

send the copy.

Set document resolution and contrast for a single copy

Document resolution and contrast are set in the same manner for both faxes and

copies. For most faxes and copies, default settings will work well.

If you need to send/copy a document with unus ual contrast characteristics, including

images/embedded pictures, you can adjust the resolution and contrast for that

document using the control panel buttons.

We recommend you use documents with a high contrast, such as, documents printed

using a high quality printer, felt tip pen, black ink, or typewriter. The paper should be

white or very light, and of normal weight, not cardboard or onionskin.

Blue lines on a ruled pad don't fax well. For more information on the types of paper you

can use for documents, see Document types and sizes on page 20.

1. Turn the page face down and insert it into the document feeder. For more

information, see Load documents to fax or copy on page 5.

2. Press Resolution repeatedly to select the option you want:

•

STANDARD

works well for printed or typewritten originals with normal-sized

characters.

•

FINE

is good for documents containing a lot of detail.

TIP: You can also change the default settings for all documents using the menu.

See BASIC FAX menu on page 13.

NOTE: You must set the resolution and contrast before dialing the number.

22 HP Fax basics

Adjust volume

•

SUPER FINE

works well for documents containing extremely fine detail;

for example, a map or engineering drawing.

SUPER FINE

only works if the

remote machine also has the

SUPER FINE

feature.

3. Press Mode/Contrast repeatedly to select the option you want:

•

NORMAL

is used for normal handwritten, typed, or printed documents.

•

LIGHTEN

is used with very dark print.

•

DARKEN

is used with light print or faint pencil markings.

•

PHOTO

is used when faxing images/embedded pictures or other documents

containing color or gray shades. When Photo is chosen, the resolution is

automatically set to

FINE

4. Dial the number and press Start or press Copy.

When sending/copying is finished, resolution/contrast automatically returns to default.

Adjust volume

You can adjust the volume level for both the ringer and the speaker.

Ringer volume

SPress  when the fax is in Ready mode to adjust the volume of the ringer.

Whenever you press the button, it will increase or decrease the volume.

Speaker volume

1. Press Loudspeaker .

2. Then press to adjust the volume of the speaker.

Automatic fax redial

When you send a fax, if the number you have dialed is busy or there is no answer,

the machine will automatically redial the number every three minutes up to two times.

If you wish to manually redial the number immediately, press

Start

after the display

shows

To redial now, press Start.

Or, press Cancel to stop redialing and the machine returns to Ready mode.

NOTE: SUPER FINE mode is not used when sending documents scanned into

memory (i.e., Broadcasting and Delayed Fax). If you are sending document using

one of these methods, SUPER FINE will be changed back to FINE even though

you selected SUPER FINE.

NOTE: The volume

indicates that the machine will not ring when a call is

received.

23 Additional features

3 Additional features

This chapter contains information on additional features you may want to set or change

for your HP Fax.

•Rings to answer: Sets the number of rings before the HP Fax answers the phone.

•Caller ID: If you subscribe to Caller ID through your local phone company, you can

use it with your HP Fax.

•Block Junk Faxes: In conjunction with Caller ID, you can block certain numbers

from sending you a fax.

•Favorites

•Image TCR

•Distinctive Ring

•Answer/Receive mode: Determines how the HP Fax responds to incoming calls.

Set rings to answer

You can select the number of rings that will occur before the fax answers an incoming

call.

1. Press Menu repeatedly until

BASIC FAX

displays and press OK .

2. Press  until

Rings to Answer

displays and press OK .

3. Enter the number of rings you want (2–7) and press OK.

The HP Fax rings the set number of time s and then answers. It then produces a

different sounding ring to alert you to which type of call is incoming.

• The additional ring may occur once for a fax call

• The additional ring occurs 5 times for a voice call.

1 The "arrow buttons" located at the left and right of OK button on the control panel are

designated by  in the instructions.

NOTE: If you are using your machine as both a telephone and a fax machine,

we suggest you set the ring count to at least 4 to give you time to answer.

24 Additional features

Use Caller ID

Many countries have the Caller ID system that enables the receiver to view the

numbers or names of callers. Once you have subscribed to Caller ID services through

your local phone company, your machine can display caller information.

Turn Caller ID on

1. Press Menu repeatedly until

BASIC FAX

displays and press OK .

2. Use the  to scroll to

Caller ID

and press OK .

3. Use the  to scroll to the desired option and press OK .

•

: Activates the Caller ID feature.

•

On w/ Junk Fax

Activates Caller ID and ignores any fax registered as a junk

fax (Block junk fax numbers on page 24).

•

Off

Deactivates the Caller ID feature.

See who called with Caller ID

This function allows you to see who has called. You cannot dial these numbers.

1. Hold Redial/Pause for about two seconds.

2. Press  until

Caller ID

displays and press OK .

3. Scroll through the numbers by pressing .

Print a list of Caller ID numbers

1. Press Menu repeatedly until

REPORTS

displays and press OK .

2. Press  until

Caller ID

displays and press OK .

Block junk fax numbers

If you subscribe to Caller ID through your local phone company, you can block future

faxes from numbers on the Caller ID List. Before using this feature, you must set the

Caller ID option to

On w/ Junk Fax

(see Use Caller ID on page 24).

Add a junk fax number

1. Press Menu repeatedly until

BASIC FAX

appears and press OK .

2. Press  until

Set Junk Fax No.

displays and press OK .

3. Press  until

Add

displays and press OK .

The machine shows the first Caller ID number.

4. Press  to find the Caller ID number you want to register as a junk fax and

press OK .

You can enter up to 20 numbers. Numbers which have already been entered as a junk

number are marked by

at the end of the display.

NOTE: This option is not available in all countries/regions.

Additional features 25

Favorites

Delete a number

1. Press Menu repeatedly until

BASIC FAX

appears and press OK .

2. Press  until

Set Junk Fax No.

displays and press OK .

3. Press  until

Delete

displays and press OK .

The machine shows the first junk number.

4. Press  to scroll to the junk fax number you want to delete and press OK .

Favorites

Favorites enables you to store documents that are frequently faxed and send them to

selected fax numbers without the originals.

Save a document

1. Load the documents face down in the document feeder.

2. Press Favorites repeatedly until

Save

appears and press OK .

3. Enter the document ID name (up to 15 characters) by using the number keypad.

4. Press OK.

The document will be scanned into memory.

Exceeded Job Memory

message appears when you try to save more than

five Favorites.

Delete a document

1. Press Favorites repeatedly until

Delete

appears and press OK .

2. Press  and then OK to select one or all documents. If you select one

document, press  and when the correct document ID is displayed, press OK .

3. Select

and press OK when the machine asks if you are sure.

Send a document

1. Press Favorites repeatedly until

Send

appears and press OK .

2. Press  to scroll to the document you want to send and press OK .

3. Enter the fax number.

4. Press OK when the correct number is displayed.

If you have more destinations, select

and press OK when asked

Another? Y/N

and repeat from step 3.

Print a document

1. Press Favorites repeatedly until

appears and press OK .

2. Press  and then OK to select one or all documents. If you select one

document, press  and when the correct document ID is displayed, press OK .

NOTE: When you use this feature,

PHOTO

contrast and

SUPER FINE

resolution

are not supported.

26 Additional features

Image TCR

Image TCR (Transmission Confirmation Report) is a valuable tool for keeping records

of faxes you send. It prints a Sending Confirm page with a miniaturized image of the

first page of the fax on it. See the following example.

To use image TCR, you must set these Menu options to On: Image TCR and Sending

Confirm. Follow these instructions to set the menu options:

1. Press the Menu button repeatedly until

BASIC FAX

displays and press OK .

2. Use the  buttons to scroll to

Sending Confirm

and press OK .

3. Use the  buttons to select

and press OK .

4. Use the  buttons to scroll to

Image TCR

and press OK .

5. Use the  buttons to select

and press OK .

6. Press Cancel to return to Ready mode.

Distinctive ring (DRPD)

Distinctive ring or distinctive ring pattern detection (DRPD) is a service offered by

some telephone companies. When you subscribe to this service through your local

phone company, you have different ring patterns; such as double ring and triple ring,

that allow you to have different telephone numbers on one physical line. Your HP Fax

works with distinctive ring service.

Use Distinctive Ring to set your HP Fax to answer one of your phone numbers as a fax

only line. The phone number (ring pattern) that you teach the HP Fax will be answered

as if the machine is in FAX mode. All other numbers on the same line will be answered

if they are in AUTO mode.

NOTE: Image TCR is unavailable if the resolution is set to Super Fine.

Additional features 27

Answer/receive mode

If you have this service follow both of these instructions in this order to set it up and

use it.

Step 1—Teach the HP Fax the ring pattern

The HP Fax will learn the ring pattern when you call it from another telephone or fax

machine.

1. Be ready to call the fax machine.

2. Press Menu repeatedly until

BASIC FAX

displays and press OK .

3. Use  to scroll through the options until

DRPD Mode

displays and press OK .

Call this fax from another fax machine... Waiting Ring...

will display.

4. Call the HP Fax.

DRPD OK

will display when the pattern has been learned and the HP Fax will return

to Ready mode.

Step 2—Set up distinctive ring (DRPD) answer mode

Once you have activated distinctive ring, it becomes one of the answering modes you

can select by pressing the Mode/Contrast button.

SPress Mode/Contrast repeatedly until

DRPD Mode

appears in the display.

• In Ready mode,

DRPD

appears in the right hand corner of the display.

• Now, the HP Fax will manage calls and faxes as if it were set to AUTO mode

(AUTO mode on page 28)

Answer/receive mode

How the product receives faxes depends on the answer/receive mode you chose when

you set up the product. You can send faxes in any answer/receive mode. The answer/

receive mode setting determines how the device answers the incoming call.

TIP: Distinctive ring must be set up again if you reassign your fax number

or connect the machine to another telephone line. Once set up again (that

is, the fax machine has learned the ring pattern and the answering mode is

correctly set), you should test the fax machine by calling the fax number

and another number on the same line. The machine should respond

appropriately to a call placed to t he fax number with fax tones, and to a

normal telephone call with the expected ring pattern.

How are you going to use your HP Fax? Read about...

•Fax machine with few or no voice calls. FAX mode

•Telephone and fax machine. AUTO mode

•Using Distinctive Ring (DRPD) service to

set up a separate telephone number for

your fax on the same physical line as your

other numbers.

See Distinctive ring (DRPD) on

page 26.

28 Additional features

Answer/receive mode

SWhen no document is loaded, press the Mode/Contrast button until the desired

option displays.

•Telephone with few or no fax calls. TEL mode

•FAX

mode

•In Ready mode,

FAX

appears in the right hand corner of the

display.

•When you get a call, the machine answers and receives the fax

automatically. When reception is complete, the machine returns to

Ready mode.

•If you want to change the number of rings before it answers,

see Set rings to answer on page 23.

•AUTO

mode

•In Ready mode,

AUTO

appears in the right hand corner of the

display.

•When a call comes in, the machine answers it. If a fax is being sent,

the device receives the fax. If the machine does not sense a fax

signal, it will ring 5 times in a different tone to tell you it may be a

regular telephone call. If you do not pick up the handset it will try

again to receive a fax after several more rings.

•If you want to change the number of rings before it answers,

see Set rings to answer on page 23.

•TEL

mode

•

In Ready mode,

TEL

appears in the right hand corner of the display.

•Automatic fax reception is turned off. You can receive a fax only by

lifting the handset and pressing Start .

(continued)

How are you going to use your HP Fax? Read about...

29 Advanced faxing

4 Advanced faxing

In this chapter, you will learn how to use the advanced fax features of your machine.

Broadcasting

With Broadcasting you can have your HP Fax send your fax up to 20 fax numbers at

once. The documents are automatically erased from memory when Broadcasting is

finished.

1. Turn the document face down and feed it into the machine.

2. Press Menu repeated until

ADVANCED FAX

displays and press OK .

3. Select

Set Broadcasting

by pressing  and press OK .

4. Enter the fax number.

• You can enter 20 fax numbers into one job.

5. Press OK when the correct number appears in the display.

• If you have more destinations, select

by using  and press OK when

asked

Another? Y/N

and repeat steps from 4.

• If you have finished entering all the numbers, answer

and press OK .

The document will be scanned in to memory before transmission.

Delayed fax

You can set your machine to send a fax any time in the next 24 hours. For example, it

is usually cheaper to send a fax at night because telephone rates are lower than they

are during the day. To cancel a scheduled fax, see To cancel the scheduled job on

page 31.

1. Turn the document face down and feed it into the machine.

2. Press Menu repeatedly until

ADVANCED FAX

appears and press OK .

3. Select

Set Delayed Fax

by pressing  and press OK .

4. Enter the fax number.

• You can enter 20 fax numbers into one job.

1 The "arrow buttons" located at the left and right of OK button on the control panel are

designated by  in the instructions.

TIP: One touch buttons do not work with this Broadcasting function.

TIP: One touch buttons do not work with Delayed Fax.

30 Advanced faxing

Polling

5. Press OK when the number appears in the display.

• If you have more destinations, select

by using  and press OK when

asked

Another? Y/N

and repeat steps from 4.

• If you have finished entering all the numbers, answer

and press OK .

6. Enter the name if you want to name the transmission.

If not, skip this step.

7. Press OK.

8. Enter the time (in the next 24 hours) for the transmission to start.

9. Press OK when the time appears correctly in the display.

The document will be scanned into memory before transmission and be sent at the

programmed time.

Polling

Polling enables you to set up a document so it can be retrieved at a later time.

For example, you can place the document in your machine, and the other party can

retrieve it when they are in the office or when their calling rates are lower.

Setting send polling

You can program your fax machine to send a document when it is requested by a

remote fax machine.

1. Turn the document face down and feed it into the machine.

2. Press Menu repeatedly until

ADVANCED FAX

appears and press OK .

3. Select

Set Polling Send

by pressing  and press OK .

Poll Code [0000]

will display.

4. Enter the poll code you want to use for this document and press OK.

• The poll code is preset to 0000, which means that the receiver does not need

to enter a poll code to receive the document.

• The poll code is not static. You enter a new one for each document.

• The poll code is used to prevent your document from being retrieved by an

unauthorized caller.

• Your machine starts scanning the document(s) into memory and shows

POLLING SEND

in the display. If the answer mode was TEL, the machine

changes it to FAX mode automatically.

• When it is polled, the page in memory will be deleted automatically. To cancel

Send Polling, see To cancel the scheduled job on page 31.

NOTE: Your HP Fax allows you to set one poll job at a time and it can be

retrieved once.

Advanced faxing 31

To cancel the scheduled job

Polling another fax to receive

You can dial another fax machine that has a document waiting and request it to be sent

to your fax machine.

1. Dial the telephone number of the remote machine that is ready to be polled.

2. Press Menu when you hear a fax tone from the remote machine.

The display shows

To poll documents press Start.

3. Press Start.

4. Enter the other fax's Poll Code to retrieve the document, and press OK.

The HP Fax receives and prints the polled document.

To cancel the scheduled job

All scheduled jobs remain in memory after they have been set. To make more memory

available, cancel unnecessary scheduled jobs.

1. Press Menu repeatedly

ADVANCED FAX

appears and press OK .

2. Select

Cancel Schedule

by pressing  and press OK .

3. Select the scheduled job you want to cancel by pressing .

4. Press OK to cancel the selected schedule.

Forward faxes

While you are away from your home or office, you do not have to miss important faxes.

Your machine can forward any faxes it receives to a fax machine at your current

location, and if you choose, it can print a copy for you to review when you get back

as well.

A Sending Confirm report will print for every fax that is forwarded.

1. Press Menu repeatedly until

ADVANCED FAX

appears and press OK .

2. Select

Set Fax Forward

by pressing  and press OK .

3. Use  to select the option you want and press OK .

•

Off

: disables fax forwarding

•

Forward

: forwards a fax to your new location

•

Forward & Print

: prints a fax and also forwards it to your new location

4. If you selected

Forward

Forward & Print

Tel:

will display.

a. Enter the fax number and press OK.

TIP: One touch buttons do not work in this area.

NOTE: If the other fax machine does not have a poll code, enter 0000.

NOTE: Not all fax machines have polling capability, and polling

incompatibility sometimes occurs between fax machines made by different

manufacturers.

32 Advanced faxing

Forward faxes

Start Date&Time

will display.

b. Press OK.

The current date and time will display.

c. Enter the start time and press OK.

End Date&Time

will display.

d. Press OK.

e. Enter the end time and press OK.

• The machine returns to Ready mode and

FWD

will appear in the display at

the start time and every fax will be forwarded to your new location till the

end time.

• During forwarding time, the answer mode temporarily changes to

FAX

33 Feature reference

5 Feature reference

This chapter contains instructions for other features of the HP Fax that you may want

to use from time to time.

Set the date and time

The current date and time are shown in the display when the machine is on and ready

for use (Ready mode). The date and time will be printed on all faxes you send.

1. Press Menu.

2. Press  to choose

SET DATE & TIME

and press OK .

3. Press OK when the display shows

Date Format

4. Press  to select either

Europe (

day month year)

USA

(month day year)

and

press OK .

5. Press OK when the display shows

Date & Time

6. Use the keypad to enter the date and time. You can move the cursor by

pressing  . Enter the hour in 24-hour format.

7. Press OK.

Turn on and off sounds

You can turn on and off the sounds the HP Fax makes.

WakeUp sounds

WakeUp sound will ring at a specific time set even when Silent Mode is enabled.

1. Press Menu repeatedly until

SET UP SOUND

appears and press OK .

WakeUp Sound

will display. Press OK .

3. Select

and enter the time you want the HP Fax to ring. Press OK .

Select

Off

to turn off WakeUp Sound. Press OK .

Alarm sounds

Alarm sounds include the fax tones and beeps.

1. Press Menu repeatedly until

SET UP SOUND

appears and press OK .

2. Press  to select

Alarm Sound

and press OK .

3. Select

Off

and press OK .

1 The "arrow buttons" located at the left and right of OK button on the control panel are

designated by  in the instructions.

34 Feature reference

Set the fax header information

Key sounds

The Key sounds are the beeps the keys make.

1. Press Menu repeatedly until

SET UP SOUND

appears and press OK .

2. Press  to select

Key Sounds

and press OK .

3. Select

Off

and press OK .

Silent mode

You can turn the sounds of the HP Fax (including ringing) on and off using the control

panel button. You can also set all sounds to turn off on a daily schedule; for example,

turn all the sounds off between 8 pm and 8 am.

1. Press Menu repeatedly until

BASIC FAX

appears and press OK .

Silent Mode

will display. Press OK .

3. Select

On-Daily

and press OK .

From: 00h To: 23h

will display.

4. Enter a start time and an end time and press OK.

Set the fax header information

This information is required by law in many countries. The fax header prints your name

and fax number on the top of every fax you send.

1. Press Menu repeatedly until 

SET FAX HEADER

displays and press OK .

2. Press OK when the display shows

Fax Number

3. Enter the fax number to which your machine is connected.

• You can enter up to 20 digits, and include special characters (space, plus sign,

etc). For more information, see Fax header telephone number on page 18.

• To enter a space, press # once.

• To enter a plus sign +, press * .

• If you enter a wrong number, use  to move to the number and correct it.

4. Press OK when finished.

5. Press OK when the display shows

Fax Name

6. Enter the fax name (up to 40 characters) by using the number keypad.

• You can include special characters (space, plus sign, etc.). For more

information, see Enter dates, times, text, and telephone numbers on

page 16.

7. Press OK when the name in the display is correct.

Print reports

Your fax machine can print many reports for your use.

Automatic reports

These reports print automatically.

Feature reference 35

Print reports

Reports you can print

You can print these reports whenever you need to. Some of these reports can be set to

print automatically also.

1. Press Menu repeatedly until REPORTS appears and press OK.

2. Choose the report you want by using  .

3. Press OK when the desired report is displayed.

4. The selected report will be printed. The available reports are shown below:

Report name Content

Multi-Communication This report prints automatically if you have faxed documents to more

than one location by using Broadcasting.

Power Fail Report If you have a scheduled job (such as, delayed fax and send poll) and

there is a power failure, this report is printed automatically when

power is restored.

Report name Content

Help List This report covers the machine's basic functions and commands. It

can also be used as a quick reference guide.

Sent Journal

Received Journal

These reports show information concerning the transmission and

reception activities. They can be printed on command. Or if the

machine is set to do so, they will automatically print after every 40

transmissions or receptions. For more information, see

Auto

Journal

under the "BASIC FAX menu" on page 13.

Phonebook This report shows all of the numbers currently stored in the fax

machine's memory as One-Touch Dial and Speed Dial.

Sending Confirm This report shows the fax number, the number of pages, elapsed time

of the operation, the communication mode, and the communication

results. To set up your machine to automatically print, see Sending

Confirm under the "BASIC FAX menu" on page 13.

Schedule Inform This report shows the document currently stored for Delayed FAX and

Send Polling along with the fax number, starting time and type of

scheduled event.

System Data This report shows the current settings of your HP Fax. After you have

changed any setting, print this report to check your changes.

Caller ID If Caller ID is turned on, this report shows the most recent 30 callers

who have called your machine. The report will be empty if you don't

have Caller ID turned on.

Junk Fax This report shows the telephone numbers that are marked as a junk

fax to be blocked.

Print Fax Your machine stores fax data into memory as far as the memory is

available and lets you print it at later time. For more information, see

Reprinting faxes on page 36.

36 Feature reference

Reprinting faxes

You may sometimes need to reprint a received fax. Your machine stores the most

recently received faxes in memory (approximately 200 pages). As this memory is filled,

old faxes that have been printed will be erased to make room for new faxes.

1. Press Menu repeatedly until REPORTS appears and press OK.

2. Press  to choose

Print Fax

and press OK .

• If there are only old faxes, the machine will automatically print all of them and

return to Ready mode without moving to the next step.

• If there are no faxes in memory, the machine will inform you by displaying

Memory Empty.

• If there are both old faxes and unprinted faxes in memory, the machine will go

to step 3.

3. Select between

Print New Fax

Reprint Old Fax

and press OK .

•

Print New Fax

: The machine prints all new faxes which have never been

printed.

•

Reprint Old Fax

: The machine prints all faxes regardless of new or old.

Clearing memory

You can selectively clear information stored in your machine's memory.

1. Press Menu repeatedly until

MEMORY CLEAR

appears, and press OK .

The display shows the type of info rmation you can clear from memory.

2. Select what you want to delete by pressing  and press OK .

3. Select

and press OK when the machine asks if you are sure.

The types of information you can clear are:

NOTE: Unplugging the fax machine power cord and plugging it back in again

clears the memory including all unprinted or unsent faxes. A power outage also

clears the fax machine memory.

Item It will

Fax Header Delete the name and phone number from your fax header

information.

Dial/Schedule Clear the stored numbers in the phone book. In addition, all

the scheduled jobs are also cancelled.

Journal Clear all records of transmissions and receptions.

Factory Default Return all settings to factory defaults.

Feature reference 37

Loudspeaker

You do not need to pick up the handset to make a phone call. When dialing, just press

the Loudspeaker button and enter the numbers. When your party answers, pick up

the handset to talk to them. This feature is especially useful for checking voicemail

messages.

While you are using Loudspeaker , do not place the handset beside the speaker, as

this may result in noise interference.

Redial a number in memory

These steps allow you to dial one of the last 10 numbers called that is in memory.

1. Hold Redial/Pause for about two seconds.

2. Press  until

Recent Numbers

displays and press OK .

3. Press  to find the number you want to dial.

4. Press Start when the correct number appears.

If a document is loaded, the machine automatically begins to send.

NOTE: Your HP Fax does not have speakerphone capabilities. The loudspeaker

enables you to hear calls but you must speak using the handset.

TIP: If you want to share the conversation with somebody beside you, pick up

the handset and press Loudspeaker . The line is still connected and everybody

can listen to the conversation.

38 Care and maintenance

6 Care and maintenance

This chapter contains information about changing print cartridges, maintaining your HP

Fax, the menu settings, error messages, and troubleshooting.

Print cartridge information

The print cartridge life is very sensitive to the content of received faxes or copies you

make. To increase its life, we recommend you follow the instructions below:

•Always use the HP 701 (CC635A) black inkjet print cartridge.

•DO NOT unpack the cartridge until you are ready to use it.

•Store it in the same environment as the fax machine.

•If you have unpacked the cartridge but are not using it, store it in an airtight plastic

bag.

•DO NOT leave it exposed for an extended period.

•DO NOT refill the cartridge. The warranty will not cover damage caused by using

refilled cartridges.

View ink level

When using the 17ml print cartridge, your machine allows you to check the amount of

ink remaining. To view the current ink level:

1. Press Menu repeatedly until

TOOLS

appears and press OK .

2. Scroll to

View Ink Level

by pressing  and press OK .

The machine displays a fractional number. For examples,

1/8

means that ink is

low and you need to replace the cartridge.

8/8

means that a new cartridge is

installed.

NOTE: Your HP Fax was shipped with a starter ink cartridge. Replace the

starter cartridge when it runs out of ink with the HP 701 cartridge.

NOTE: If the print cartridges were used before being installed in the HP Fax,

the estimated ink levels may be inaccurate or unavailable.

NOTE: If the HP Fax is low on ink (ink level is 1/8), new faxes that come in

will not be printed. They will be stored in memory. You must manually print the

faxes from memory (see Reprinting faxes on page 36) until you replace the

ink cartridge (see Replace the print cartridge on page 39).

TIP: If memory become full before the print cartridge is replaced, the HP Fax

will stop answering the phone. Be sure to print the faxes out of memory

regularly if you do not immediately replace the ink cartridge.

Care and maintenance 39

Print the self test

When you want to test if the machine is working correctly, you can check it by printing

the self test.

1. Press Menu repeatedly until

TOOLS

appears and press OK .

2. Scroll to

Self Test

by pressing  and press OK .

The machine runs self test and prints a report which shows the current status of the

machine.

Replace the print cartridge

When you notice that the print becomes light or

ink low

or when

install new ink

cartridge

appears in the display, replace the print cartridge. The part number for

replacement cartridges is HP 701.

1. Press the Access Cartridge button on the control panel.

The cartridge carrier moves to the install position.

2. Open the control panel and cartridge compartment cover (it will click and remain

open).

1Access Cartridge

1 Control panel

2 Cartridge compartment cover

40 Care and maintenance

Replace the print cartridge

3. Push the cartridge down and remove it.

4. Take out a new cartridge from its packaging and carefully remove the tape covering

the printhead.

Hold the cartridge by the colored top or black areas only. Do not touch the copper

area.

5. To load the cartridge insert the cartridge as shown below. When the cartridge is

pushed to the back of the cartridge carrier, push the top of the cartridge until it

clicks into place.

If the cartridge moves loosely in the carrier, it has not clicked into place. Repeat

this step.

6. Close the cartridge compartment cover and control panel.

7. Press Start.

8. Press 1 for new cartridge, or 2 for the old one.

• When you put in a new cartridge, you must choose

1:New

• When you put in a used cartridge, choose

2:Used

. This helps you to check the

correct amount of ink you have left.

TIP: If you mix up several used cartridges, it is not possible to check the

correct amount of remaining ink. Once you have put in a new cartridge, use it

until it is completely exhausted.

Care and maintenance 41

Clear jammed documents and paper

Document jams during transmission

If a document jams during transmission or copying,

Remove jammed document

appears in the display. DO NOT pull the document out of the slot. Doing so could harm

your machine.

To clear document jam:

1. Open the control panel.

2. Carefully remove the jammed document.

3. Close the control panel firmly until it clicks into place.

Paper jams during printing

If the fax paper jams while you are receiving or printing,

Remove jammed paper and

press Cancel

appears in the message.

If the paper is jammed in the printing area

1. Remove the jammed paper by pulling it out smoothly in the direction of the arrow

as shown.

If the paper tears when it is being removed check to ensure that no small pieces

have been left inside the machine.

2. Press Cancel .

3. If this was a fax, reprint the fax. For more information, see Reprinting faxes on

page 36.

42 Care and maintenance

Maintain the print cartridge

If the paper is jammed in the paper feed area

1. Remove the jammed paper as shown.

If the paper tears when it is being removed check to ensure that no small pieces

have been left inside the machine.

2. Reload new paper with the print side facing toward you.

3. Press Cancel when finished.

4. If this was a fax, reprint the fax. For more information, see Reprinting faxes on

page 36.

Maintain the print cartridge

To maintain good printing quality, we recommend you occasionally maintain the print

cartridge and its associated parts:

Clean the print cartridge

If characters are not printing completely or white streaks appear in your text, you may

have clogged nozzles. Clean the print cartridge as described below:

1. Press Menu repeatedly until

TOOLS

appears and press OK .

2. Scroll to

Clean Cartridge

by pressing  and press OK .

3. Examine the printed test pattern.

• If print quality does not improve, remove and reinstall the cartridge and repeat

these steps.

• If the line is still broken, wipe the print cartridge contacts. For more information,

see Wipe the print cartridge contacts on page 42.

Wipe the print cartridge contacts

If cleaning the print cartridge as discussed above does not help and you are certain the

cartridge has plenty of ink, the problem may be caused by dried ink on the print

cartridge contacts or the print cartridge carrier contacts. Follow these two sets of

instructions for manual cleaning.

Clean the contacts

1. Press Access Cartridge.

Care and maintenance 43

Maintain the print cartridge

2. Open the control panel and cartridge compartment cover and remove the cartridge.

See Replace the print cartridge on page 39.

3. Gently blot and wipe the contacts dry.

• Use a clean cloth dampened with water to gently clean the entire copper-

colored contacts.

• To dissolve any dried ink, hold the damp cloth against the contacts for about

three seconds.

4. Reinstall the cartridge and close the cover and panel.

If you spend a long time cleaning the cartridge, the cartridge carrier may have

moved back to the original position. If so, press Access Cartridge again to move

the carrier to the install position.

5. Press Start.

6. Press

for new cartridge or

for the old one.

Clean the cartridge carrier contacts

Before cleaning these parts, there should be no scheduled job such as delayed fax,

send polling, or faxes received into memory.

1. Press Access Cartridge.

2. Open the control panel and cartridge compartment cover and remove the cartridge.

See Replace the print cartridge on page 39.

3. Remove the print cartridge.

4. Unplug the power cord from the electrical outlet of the rear of the machine.

1 Copper-colored contacts

2 Ink nozzles (do not clean)

CAUTION: Do not touch or clean the ink nozzles.

CAUTION: Once you have unplugged the power cord from the machine, all data

in memory will be lost.

WARNING! Shock Hazard. Be sure to unplug the power cord before

proceeding.

44 Care and maintenance

Clean the document scanner area

5. Clean the cartridge carrier contacts with clean cotton swab.

6. Plug in the power cord and reinstall the cartridge.

Clean the document scanner area

To keep your machine working properly, occasionally clean the white roller, document

feeder rubber piece, and the scanning glass. If they are dirty, documents sent to

another fax machine will not be clear.

1. Open the control panel.

2. Remove the white roller.

a. At the right-hand end of the white roller there is a bushing that is secured with a

small tab.

b. Push the tab slightly inward, then rotate towards you. Then pull up the right-

hand end of the roller to remove it.

CAUTION: When you turn the power off to clean the scanner, documents stored

in memory will be lost.

1 White roller

2 White roller latch

Care and maintenance 45

Adjust the scanner

3. Wipe the white roller surface with a soft cloth dampened with water.

4. Clean the document feeder rubber piece at the back of the control panel.

5. Carefully wipe the scanning glass with a soft, dry, lint free cloth.

• If the glass is very dirty, first wipe it with a slightly dampened cloth, then with a

dry one.

• Be careful not to scratch the glass surface.

6. Replace the roller in reverse order, and then close the control panel firmly until it

clicks into place.

Adjust the scanner

The scanner is adjusted at the factory. If, however, you drop your machine while

moving it, we recommend you adjust scanner.

1. Press Menu repeatedly until

TOOLS

appears and press OK .

2. Scroll to

Adjust Scanner

by pressing  and press OK .

3. Load a plain WHITE sheet of paper (no writing or graphics) into the document

feeder and press OK .

• The machine starts to scan the document to adjust the scanner.

• Printing quality may be unexpectedly worse if you do not use a plain WHITE

paper for the adjustment.

46 Care and maintenance

LCD error messages

These are the error message that may display along with solutions for you.

Display Status/Solution

Adjust scanner first

in TOOLS menu

Adjust the scanner to fix this problem as described in Adjust the

scanner on page 45.

Check white paper

document and try

again

You must use plain, white paper when adjusting the scanner. See

Adjust the scanner on page 45.

Clean white roller,

glass and try again

For more information, see Clean the document scanner area

on page 44.

Duplicated with

[Speed No.xx]

The same number has already been registered into another

speed dial location.

Exceeded Job Memory The machine can hold only 5 Favorites.

Exceeded Job Memory

Cancel scheduled job

and try again

The broadcasting and delayed fax can hold 5 jobs in total.

Cancel a scheduled job and try again.

Ink Low. Install new

ink cartridge

The print cartridge is low or has run out of ink. To install a new

print cartridge, see Replace the print cartridge on page 39.

Although this message is displayed, you can make a copy or

print a report. Incoming faxes will be stored in memory. You must

manually print them, see Reprinting faxes on page 36.

Install ink

cartridge

Print cartridge is not installed or improperly installed.

Invalid Time The time you set for fax forwarding is wrong.

Job Not Assigned You attempted to cancel a scheduled job but no jobs are

scheduled.

You attempted to delete, print or send the Favorites document

when there is no document stored.

Junk Fax Empty You attempted to delete a junk fax number when there is no junk

fax number.

Junk Fax Full The machine can hold only 20 junk fax numbers.

Load Document You must load a document before proceeding.

Memory Full Memory has become full while receiving a fax. It will not answer

the telephone until memory has been cleared. Print any faxes

stored in memory and, if necessary, clear scheduled jobs. See

Reprinting faxes on page 36 and see Clearing memory on

page 36.

Care and maintenance 47

LCD error messages

Memory Full

Press OK to continue

Memory has become full while scanning a document. Press OK

to send or copy the scanned pages only. To cancel the job press

Cancel and try again when memory becomes available, or split

the new document into smaller parts. See Clearing memory on

page 36.

Memory Received

Ink Low. Install new

ink cartridge

The machine has data stored in memory. Replace the print

cartridge with new one in order to print the faxes.

Memory Received

Load paper and

press OK

Load paper and press OK . There might be a jam. Clear the jam

as described in Paper jams during printing on page 41.

Memory Received

Install ink

cartridge

There is no print cartridge in the machine. Install a print cartridge.

No answer from

remote fax

The other machine has not answered after all redial attempts to

send a fax.

No CID Number The machine could not detect the CID (Caller ID) number.

No Dial Number There is no number in the redial memory.

Not available while

reprinting fax

The machine could not receive a new fax while printing the

stored faxes.

Not Found The number you are searching for does not exist in memory.

Number already

registered

The number you are trying to enter already exists in the phone

book or junk fax list.

Number Not Assigned There is no number assigned to this One-Touch or two-digit

Speed number.

Poll Code Error The remote user entered the wrong poll code.

Poll job exists

already

You have already programmed a polling send. Cancel scheduled

job and try again.

Polling Error

Check remote site

The machine you want to poll is not ready to answer your poll.

Check with the other person.

Receiving Error.

Ask sender to

try again.

There is an error while receiving a fax.

Remove jammed

document

The document you are sending has jammed in the document

feeder. To clear the document jam, see Document jams during

transmission on page 41.

You tried to copy or fax a document which is longer than 390 mm

(15.4 in.).

(continued)

Display Status/Solution

48 Care and maintenance

Troubleshooting

Your problem may be listed in "LCD error messages" on page 46. The chart below

shows other problems you can solve yourself. For problems you cannot resolve here,

see

Use Hewlett-Packard support services

on page 59.

Fax problems

Remove jammed paper

and press Cancel

The paper has jammed during printing. To clear the paper jam,

see Paper jams during printing on page 41.

Send Error.

Try again.

There is an error while sending a fax.

System Busy

Try again later

The fax machine is busy doing something else.

To redial now, press

Start

The machine is waiting (three minutes) to automatically redial the

fax number that was busy or did not answer.

You have the option to manually redial by pressing Start .

Processing Job You attempted to enter Favorites while sending or printing

Favorites document.

Unknown ink level A previously used cartridge has been detected. Remaining ink

reported in

View Ink Level

and

Ink Low

message may be

inaccurate.

(continued)

Display Status/Solution

TIP: (For U.S. only) You can test your HP Fax to make sure it is set up properly

for faxing. Place a document in the document feeder, dial 1-888 HP FAX ME

(1-888-473-2963) and press Start . Please wait approximately 1 minute and you

will receive a "Fax Back System Test" page, confirming your product is working

correctly. The Fax Header must be set up in order to test the fax machine.

Problem Solution

The machine is not working, there is no

display, and the buttons are not working.

Unplug the power cord and plug it in again. Check that your

socket is live.

No dial tone. Check that the phone line is connected properly to the port in the

bottom of the fax. Unplug and replug it. Make sure it clicks. Check

the phone socket in the wall by plugging in another phone.

Someone calls and gets a busy signal

even though the fax is not busy.

This may rarely occur if the answer mode is set to AUTO, a voice

call comes in and is hung up without being answered, and another

call is immediately received. In AUTO mode the machine goes

back to fax receive mode if the voice call is not answered. The line

will appear busy until the machine resets.

Care and maintenance 49

Troubleshooting

The numbers stored in memory do not

dial correctly.

Make sure the numbers are programmed correctly. To print a

Phone book list, see Print reports on page 34.

The document does not feed into the

machine.

Be sure the document is not wrinkled, and you are putting it in

correctly. Check that the document is the right size and not too

thick or too thin. See Document types and sizes on page 52.

You cannot receive faxes automatically. Check if

TEL

appears on the right side of the display. In TEL

mode, you cannot receive a fax automatically. Be sure the

handset is seated on the cradle properly.

If the ink is low, the fax will stop printing faxes. Replace the print

cartridge.

If the fax memory is full, the fax will stop answering the phone.

Load paper and print the faxes in memory to clear out the

memory.

The machine cannot receive faxes

manually.

Do not hang up the handset before pressing Start to receive a fax.

The machine does not send anything. Check that the document is loaded face down.

Send

should

appear in the display after it dials. Check if the machine to which

you are sending can receive your fax.

You cannot poll another machine. The fax machine you are polling may be using a poll code

(password).

The fax you received has blank bits on it. The machine sending to you may be faulty. A noisy phone line can

cause line errors. Check your machine by making a copy.

Spots or lines missing from the fax you

receive.

Check if the print cartridge is ok by making a copy. See Maintain

the print cartridge on page 42.

Check with the telephone

company to see if your phone line is noisy.

You are receiving poor quality copies. The fax machine sending to you may have a dirty scan glass.

Also, check with the telephone company to see if your phone line

is noisy.

Some of the words on the fax you

received appear stretched.

The machine sending to you had a temporary document jam.

Your machine does not make copies. Make sure your document is loaded face down.

There are lines on copies or documents

you send.

Check your scan glass for marks and clean it (see Clean the

document scanner area on page 44).

The machine dials a number, but fails to

make a connection with a remote fax

machine.

The remote fax machine may be turned off or unable to answer

incoming calls. Speak with the other fax operator to solve the

problem.

(continued)

Problem Solution

50 Care and maintenance

Troubleshooting

Print quality problems

You cannot store a document in

memory.

There may not be enough memory available to hold the document

you want to store. If the display shows a

Memory Full

message,

do the following until you can store your document in memory:

Print all unprinted faxes in memory (see Reprinting faxes on

page 36.

Delete unneeded polling faxes, broadcast faxes, or delayed faxes

(see To cancel the scheduled job on page 31).

Blank areas appear at the bottom of

each page or on continuation pages,

with only a small strip of material printed

at the top.

You may have selected the wrong paper size setting. To select the

proper paper size, see Paper Size on page 13.

Image TCR is not working You have the resolution set to SUPER FINE. Set the resolution to

FINE.

(continued)

Problem Solution

Light or blurred characters. Check ink level as described in View ink level on page 38. To

install a new print cartridge, see Replace the print cartridge on

page 39.

Make sure the print cartridge is installed correctly. To clean the

print cartridge, see Maintain the print cartridge on page 42.

Smudged or dark characters. Make sure the paper is straight and unwrinkled. Let ink dry before

handling the paper. To clean the print cartridge, see Maintain the

print cartridge on page 42.

Characters with white lines. If

Ink Low. Install new ink cartridge

is displayed, install a

new print cartridge as described in Replace the print cartridge

on page 39.

Remove and reinstall the print cartridge.

Clean the print cartridge (see Maintain the print cartridge on

page 42).

Improperly formed or misaligned

characters.

Clean the print cartridge (see Clean the print cartridge on page

42).

Abnormal black horizontal lines Clean the cartridge carrier (see Clean the cartridge carrier

contacts on page 43).

Care and maintenance 51

Troubleshooting

Paper feeding problems

Problem Solution

Paper is jammed during printing. Clear paper jam as described in Paper jams during printing on

page 41.

Paper sticks together. • Make sure you have fewer than 50 sheets in the paper tray.

•Humid conditions may cause some paper to stick together.

Take the paper out and fan the pages and replace.

Paper fails to feed. Remove any obstructions inside the machine.

Multiple sheets of paper feed. When loading paper, do not force the paper down into the

machine. If multiple sheets have caused a paper jam, clear the

paper jam. (see Paper jams during printing on page 41.)

Paper skews or buckles in the

paper tray.

The paper tray can hold up to 50 sheets. Make sure the paper

guides do not cause the paper to bow. When loading paper, do not

force it down into the machine.

52 Specifications and regulatory information

7 Specifications and regulatory

information

This chapter contains product and supplies specifications, ordering information, and

regulatory statements.

Paper types and sizes

The HP Fax is designed to work optimally with plain cotton bond paper.

The following paper sizes and weight can be used with your machine:

Document types and sizes

You can insert a document that is up to 15 pages long in the document feeder.

Acceptable documents

Paper size Dimensions Paper weight

A4 210mm x 297mm (8.3in x 11.7in)

75 – 90g/m2

(20 – 24lbs)

Letter 216mm x 279mm (8.5in x 11.0in)

Legal 216mm x 356mm (8.5in x 14.0in)

Single sheet 2 or more sheets

Document size Max 216mm (W) x 356mm (L)a

8.5in (W) x 14in (L)

a.When sending a document that is longer than A4 (297 mm/11.69 in.), you must immediately

take out each sheet as soon as it has been scanned. Otherwise, the document may jam.

Min. 148mm (W) x 128mm (L)

5.8in (W) x 5in (L)

Effective scanning width 210mm

8.27in

Number of sheets which can be

loaded at a time

– Up to 15

Thickness of document 0.07mm – 0.15mm

0.018in – 0.038in

0.075mm – 0.12mm

0.019in – 0.03in

Paper quality Uncoated on both sides

Specifications and regulatory information 53

Print cartridge

The HP Fax uses the following print cartridge.

Product specifications

The specifications are subject to change without notice.

HP 701 black inkjet print cartridge

CC635A

Item Specification

Type of unit Inkjet Desktop Facsimile Transceiver

Communication System Public Switched Telephone Network (PSTN) and PABX

Compatibility ITU Group3

Compression scheme MH, MR, MMR

Modem speed 14400/12000/9600/7200/4800/2400bps

Scanning method CIS (Contact Image Sensor)

Input document size 8.5 inches (216 mm)

Effective scanning width 8.27 inches (210 mm)

Effective recording width 8 inches (203 mm)

Power consumption Standby: 4.9Wh

Printing Mode: Maximum 15 Wh

Voltage 100 – 127~

Frequency 50 – 60 Hz

Current 500 mA

Temperature range 50°F to 89°F (10°C to 32°C)

Humidity range 20 to 80% RH (non-condensing)

Dimension (W x D x H) 355 x 232 x 118 mm (14.0 x 9.1 x 4.6 in.)

(without tray)

355 x 311 x 244 mm (14.0 x 12.2 x 9.6 in.)

(with tray)

Weight 2.5 Kg (5.5 lb) (including handset)

Power source See Rating Label attached on the back of the machine.

54 Specifications and regulatory information

Product specifications

Resolution Copy Standard/Fine: 300 x 300 dpi

Super Fine/Photo: 600 x 300 dpi

Faxing Standard: 100 x 200 dpi

Fine: 200 x 200 dpi

Super Fine: 400 x 200 dpi

Speed dials 100

ECM mode YES

Grey scale 64 levels

User memory capacity 2.5 Mbytes (capable of 200 pages at ITU#1 test chart)

(4% coverage on A4)

Ink Cartridge Part Number HP 701 (17ml) (CC635A)

(continued)

Item Specification

Specifications and regulatory information 55

A sample of ITU #1 test chart (reduced to 60.5%)

56 Specifications and regulatory information

Environmental product stewardship program

Protecting the environment

Hewlett-Packard Company is committed to providing quality products in an environmentally

sound manner. This product has been designed with several attributes to minimize impacts on our

environment. For more information, visit HP Commitment to the Environment website at:

http://www.hp.com/go/environment

Ozone production

This product generates no appreciable ozone gas (O3 ).

Paper use

This product is suited for the use of recycled paper according to DIN 19309.

Plastics

Plastic parts over 25 grams are marked according to international standards that enhance the

ability to identify plastics for recycling purposes at the end of the product's life.

Material safety data sheets

Material Safety Data Sheets (MSDS) can be obtained from the HP web site at:

http://www.hp.com/go/msds

Customers without Internet access should contact their local HP Customer Care Center.

Recycling program

HP offers an increasing number of product return and recycling programs in many countries, as

well as partnering with some of the largest electronic recycling centers throughout the world. HP

also conserves resources by refurbishing and reselling some of its most popular products.

This HP product contains the following materials that may require special handling at end-of-life:

• Mercury in the fluorescent lamp in the scanner (<2 mg)

• A lithium battery

This product contains a small Lithium battery that must be removed and disposed of properly at

the end of the product's useful life. The battery is located on the main circuit board.

– Battery Part Number: Panasonic CR2032

– Battery Material: Lithium

– Battery Type: Button/Coin Cell Battery

– Quantity Per Product: 1

– Weight: approximately 3 grams

– Lithium Type: Solid

– Battery Manufacturer: Panasonic of Japan

California Hazardous Waste Requirement

Attention California users:

The battery supplied with this product may contain perchlorate material. Special handling may

apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate for information.

Atención a los usuarios de California:

La pila proporcionada con este producto puede contener perclorato. Deberá con cuidado.

Consulte www.dtsc.ca.gov/hazardouswaste/perchlorate para información.

Specifications and regulatory information 57

Regulatory notices

The HP Fax meets product requirements from regulatory agencies in your country/region.

Regulatory model identification number

For regulatory identification purposes, your product is assigned a Regulatory Model Number. The

Regulatory Model Number for your product is SNPRG-0802. This regulatory number should not

be confused with the marketing name (HP 2140 Fax series) or product number.

Notice to users of the U.S. telephone network: FCC requirements

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the

ACTA. On the back of this equipment is a label that contains, among other information, a product

identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the

telephone company.

The HP 2140 Fax series is provided with a RJ11C connector for connecting this product to the

telephone network. An additional RJ11C connector is provided for connecting an additional

device to the telephone network from the HP 2140 Fax series.

A plug and jack used to connect this equipment to the premises wiring and telephone network

must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A

compliant telephone cord and modular plug is provided with this product. It is designed to be

connected to a compatible modular jack that is also compliant. See installation instructions for

details.

The REN is used to determine the number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not ringing in response to an

incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be

certain of the number of devices that may be connected to a line, as determined by the total

RENs, contact the local telephone company. For products approved after July 23, 2001, the REN

for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The

digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

For earlier products, the REN is separately shown on the label.

If the HP 2140 Fax series causes harm to the telephone network, the telephone company will

notify you in advance that temporary discontinuance of service may be required. But if advance

notice isn't practical, the telephone company will notify the customer as soon as possible. Also,

you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures

that could affect the operation of the equipment. If this happens, the telephone company will

provide advance notice in order for you to make necessary modifications to maintain

uninterrupted service.

There are no customer serviceable parts inside the HP 2140 Fax series. If trouble is experienced

with the HP 2140 Fax series, for repair or warra nty information, please contact Hewlett-Packard

technical support by calling 866-331-9600. If you have Internet access, you can go to

www.hp.com/support for more information on the HP 2140 Fax series.

If the equipment is causing harm to the telephone network, the telephone company may request

that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility

commission, public service commission or corporation commission for information.

If your home has specially wired alarm equipm ent connected to the telephone line, ensure the

installation of HP 2140 Fax series does not disable your alarm equipment.

If you have questions about what will disable alarm equipment, consult your telephone company

or a qualified installer.

This equipment is hearing aid compatible.

58 Specifications and regulatory information

Regulatory notices

HP recommends the use of a Surge Suppressor when connecting the HP 2140 Fax series to AC

power. Use of a Surge Suppressor will help protect the HP 2140 Fax series and the telephone

network from abnormal surges on the AC powerline.

The Customer Information for facsimile (FAX) equipment must contain the following wording:

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a

computer or other electronic device, including FAX machines, to send any message unless such

message clearly contains in a margin at the top or bottom of each transmitted page or on the first

page of the transmission, the date and time it is sent and an identification of the business or other

entity, or other individual sending the message and the telephone number of the sending machine

or such business, other entity, or individual. (The telephone number provided may not be a 900

number or any other number for which charges exceed local or long-distance transmission

charges.)

In order to program this information into your FAX machine, See Set the fax header information

on page 34.

Automatic Dialers:

WHEN PROGRAMMING EMERGENCY NUMBERS AND (OR) MAKING TEST CALLS TO

EMERGENCY NUMBERS:

1) Remain on the line and briefly explain to the dispatcher the reason for the call.

2) Perform such activities in the off-peak hours, such as early morning or late evenings.

FCC statement

The United States Federal Communications Commission (in 47 CFR 15.105) has specified that

the following notice be brought to the attention of users of this product.

This equipment has been tested and found to comply with the limits for a Class B digital device,

pursuant to part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this

device may not cause harmful interference, and (2) this device must accept any interference

received, including interference that may cause u ndesired operation. Class B limits are designed

to provide reasonable protection against harmful interference in a residential installation. This

equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used

in accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this

equipment does cause harmful interference to r adio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged to try to correct the

interference by one or more of the following measures:

• Reorient the receiving antenna.

• Increase the separation between the equipment and the receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

• Consult the dealer or an experienced radio/TV technician for help.

The user may find the following booklet prepared by the Federal Communications Commission

helpful: How to Identify and Resolve Radio-TV Interference Problems. This booklet is available

from the U.S. Government Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4.

CAUTION: Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this

equipment not expressly approved by the Hewlett-Packard Company, may cause harmful

interference and void the FCC authorization to operate this equipment.

Specifications and regulatory information 59

Use Hewlett-Packard support services

Notice to users of the Canadian telephone network/Note à l'attention des utilisateurs du

réseau téléphonique Canadien

This product meets the applicable Industry Canada technical specifications/Le présent materiel

est conforme aux specifications techniques applicables d'Industrie Canada.

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to

be connected to a telephone interface. The term ination on an interface may consist of any

combination of devices subject only to the requirement that the sum of the RENs of all the devices

does not exceed five/L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre

maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison

d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition

que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5.

For non-European customers

This product is approved for use only in the country in which it was purchased. Local country laws

may prohibit the use of this product outside the country of purchase. It is strictly forbidden by law

in virtually every country to connect nonapproved telecommunications equipment (fax machines)

to public telephone networks.

Use Hewlett-Packard support services

www.hp.com/support

If you are unable to find the answer you need in the printed documentation supplied with your

product or on the web, you can contact your HP dealer or call the support phone number for your

country/region for help.

For the most current list of telephone support numbers and call costs information, go to

www.hp.com/support.

Before calling customer support

1 Make sure that

• Your unit is plugged in and turned on.

• The correct print cartridge is installed properly.

• The recommended paper is loaded in the input tray.

2 Reset your unit by unplugging it and plugging it in again.

3 If you need to speak to an HP Customer Support Representative:

• Have your serial number ready.

• Print a Self-Test Report.

• Be prepared to discuss your problem in detail.

4 Be near your unit when you call.

Prepare your unit for shipment

If you are requested to send in your unit for service, do the following:

• Remove the print cartridge and place it in an airtight bag so it will not dry out. Do not send the print cartridge

with the unit unless asked to do so.

• If you do not have the original packing material, you can request a replacement package set from HP

Customer Support. Shipping damage caused by improper packaging is not covered under the warranty.

• Include these items in the box:

• A brief description of the symptoms (sample prints are helpful).

• A copy of your sales slip or proof of purchase (to establish the warranty period).

• Your name, address, and telephone number where you can be reached during the day.

60 Specifications and regulatory information

Use Hewlett-Packard support services

Specifications and regulatory information 61

Declaration of conformity

DECLARATION OF CONFORMITY

according to ISO/IEC 17050-1 and EN 17050-1

DoC #: SNPRG-0802

Supplier's Name: Hewlett-Packard Company

Extended Printing Solutions (EPS)

Supplier's Address:

61 Alexandra Terrace

#08-01 Harbour Link

Singapore 119936

Declares, that the product:

Product Name and Model: HP 2140 Fax series

Regulatory Model Number:

SNPRG-0802

Product Options: All

conforms to the following Product Specifications and Regulations:

EMC: Class B

FCC Part 15 Subpart B

Safety:

UL 60950-1

CAN/CSA-C22.2 No. 60950-1-03, First Edition.

Telecom:

FCC Part 68 and TIA-968-A-1 + A-2 + A-3 standard

IC CS-03 standard (Issue 9)

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference

received, including interference that may cause undesired operation.

Additional Information:

This product is assigned a Regulatory Model Number which stays with the regulatory aspects of the

design. The Regulatory Model Number is the main product identifier in the regulatory documentation

and test reports, this number should not be confused with the marketing name or the product numbers.

Manager

Local contact for regulatory topics only:

U.S.: Hewlett –Packard, 3000 Hanover St., Palo Alto 94304, U.S.A. 650-857-1501

62 Specifications and regulatory information

Hewlett-Packard LIMITED WARRANTY STATEMENT

Ireland: Hewlett-Packard Ireland Limited, 63-74 Sir John Rogerson's Quay, Dublin 2

Malta: Hewlett Packard International Trade BV, Branch, 48, Sqaq Nru 2, Triq ix-Xatt, Pieta MSD08, Malta

South Africa: Hewlett-Packard South Africa Ltd, 12 Autumn Street, Rivonia, Sandton, 2128, Republic of South Africa

United Kingdom: Hewlett-Packard Ltd, Cain Road, Bracknell, GB-Berks RG12 1HN

Index 63

Index

Access Cartridge

button 39

alarm sounds 33

align cartridge

menu 15

answer ring pattern detection

answer/receive mode 27

arrow buttons 4

Auto Journal

menu 14

auto reduction

menu 13

automatic fax redial 22

block junk faxes 24

broadcasting 29

menu 14

broadcasting faxes 29

buttons

Access Cartridge 10

Back 10

Cancel 11

control panel 10

Copy 11

Favorites 10

Loudspeaker 11

Menu 10

Mode/Contrast 10

Mute 11

Number keypad 11

OK 10

Redial/Pause 11

Resolution 10

Scroll/Volume 10

Speed Dial 11

Start 11

Symbols 11

Caller ID 24

junk faxes 24

list 24

report 35

turning on 24

Caller ID menu 14

Cancel

button 11

cancel schedule

menu 15

cancelling a scheduled job 31

cartridge

cleaning 42

maintenance 38

part number 54

replacing 39

changing language 13

clean cartridge

menu 15

cleaning the fax 44

clearing jams

document 41

clearing memory 36

clearing paper jams 41

contrast 21

default 14

menu 14

control panel buttons 10

copies

collate 6

making 6

multiple 6

options 6

reduce or enlarge 6

Copy 11

Button 11

copy

collate 6

number of copies 6

print order 6

zoom 6

Copy button 11

date and time 33

date, setting 33

dates 16

delayed fax 14, 29

Dial Mode 14

dialing

automatic fax redial 22

discard size

(see also auto reduction) 13

menu 13

distinctive ring 26

menu 14

distribution list. See

broadcasting faxes

document feeder

number of pages 8

document jams 41

documents

load 5

number of pages 5

DRPD 26

ECM mode 54

menu 13

entering 16

error messages 46

Favorites 25

button 10

fax forwarding 15

fax header 34

fax memory

number of pages 8

FAX mode 28

fax name 34

fax number 34

fax problems 48

fax receiving 6

fax tones. See sounds

faxes

reprinting 36

faxing

color documents 22

images/embedded pictures

forwarding

faxes 15, 31

front panel 10

front view 9

getting help 59

64 Index

help 59

help list 35

HP Fax

parts of 9

HP support 59

image TCR 26

menu 14

ink cartridge

maintenance 42

part number 38, 53

replacing 39

ink level 15

cartridge 38

ITU #1 chart 55

jams

clearing paper 41

document 41

paper 41

journal 14

junk fax

blocking 24

report 35

junk faxes 14

key sounds 34

language 13

menu 13

loading documents 5

loading paper 4

Loudspeaker

button 11

loudspeaker 15, 37

button 11

making a copy 6

memory

clearing 36

BASIC FAX, options 13

button 10

picture 12

using 15

menu setting

language 13

messages

displayed 46

mode/contrast

button 10

mute

button 11

number keypad 11

button 10

one-touch

dialling 19

out of ink 15

out of paper. See reprinting

faxes

paper

loading 4

not recommended 20

number of sheets 5

size 20

type 20

paper jams 41, 51

paper size 52

menu 13

paper tray

capacity 8

part number

ink cartridge 53

pause 19

phone book 18, 35

dialing 19

print 19

searching 19

photo

faxing 22

polling 14, 30

receive 31

send 30

print cartridge

ink level 38

maintenance 42

part number 38, 53

replacing 39

print fax 35

print quality

self test 39

print quality problems 50

ready mode 15

rear view 9

received journal 35

receiving faxes 27

redial/pause

button 11

redialing

automatic fax redial 22

redial a number in memory

regulatory information 57

reports 34, 35

Caller ID 35

junk fax 35

phone book 35

printing faxes 35

received journal 35

schedule inform 35

sending confirm 35

sent journal 35

system data 35

reprinting faxes 36

resolution 21

button 10

default 14

menu 14

ring pattern detection 14, 26

ring volume 22

rings to answer 23

menu 13

scanner adjustment 45

scanner area

cleaning 44

schedule a fax 29

schedule inform 35

scheduled fax 14

scheduled faxes 35

scheduled job

cancelling 31

scheduled jobs

cancelling 15

scroll/volume

button 10

see answer mode 6

self test 39

menu 15

sending confirm 35

image TCR 14

menu 13

sent journal 35

Index 65

set broadcasting

menu 14

set delayed fax

menu 14

set fax forward

menu 15

set junk fax no

menu 14

set polling send

menu 14

setting date and time 33

setting fax number 34

silent mode

daily 34

daily schedule 13

menu 13

sounds

alarm 33

keys 34

on and off 33

WakeUp 33

speaker volume 22

speed dial

button 11

programming 18

using 18

speed dials

number of 8

start

button 11

supplies

print cartridge 38

symbols

button 11

system data 35

TEL mode 28

telephone

dialing 7

telephone numbers

entering 16

text

entering 16

time, setting 33

troubleshooting

fax problems 48

messages 46

paper feeding 51

print quality 50

unwanted faxes 14

view ink level

menu 15

volume

ring 22

speaker 22

WakeUp 33

WakeUp sounds 33

warranty 62

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*CM721-90001*

CM721-90001

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